School board recap June 2017

The full June 15, 2017 school board meeting was recorded – watch the video here

Working Session

The board met before the regular meeting for a working session to discuss the finalist candidates for the superintendent position. Chairman Highlander announced that candidate Dr. Wayne Johnson had withdrawn his candidacy that day.

Board member Tiffanie Robinson explained that she had lunch with each candidate and got to know them one-on-one and have more in-depth conversations than those who spoke with the candidates in group settings. She complimented the search and selection process and said she was excited about the vote.

Board member Karitsa Jones said she found the process difficult and complicated. She had previously advocated for structure in the process and stated that she felt it didn’t occur. She spoke about a meeting that she and Robinson held in their districts to get constituent feedback on the candidates and relayed that she heard a lot of support for Dr. Bryan Johnson and Dr. Kirk Kelly. She then highlighted that she wants to ensure decisions are made based on the best interests of the district’s children rather than “outside forces.” 

Board member Joe Galloway relayed a devotion regarding diligence, then stated that he believes the board had been diligent in the selection process.

Board member Joe Smith said he is at total peace with the process and argued the board needs to be 100% behind whichever candidate is selected. He said he backs Dr. Kelly because he heard from many teachers and principals that he would be their choice. He added that Dr. Kelly’s biggest obstacle has been lack of sufficient time in the interim position to show definitive results.

Board member Joe Wingate read a Proverb stating that hard work brings a profit. He felt it was relevant because the board had put in hard work during the selection process, and said the board would go to work no matter the outcome of the vote. 

Board member David Testerman observed that the process created a lot of pain, as well as a lot of growth. He believes that the board emerged from the process a different board than they were a few months prior. 

County Mayor Jim Coppinger then thanked the board for performing their due diligence in the process. He stated his confidence that the board would make the right decision. He acknowledged the following elected officials for their presence at the meeting: Commissioner Chester Bankston, Commissioner Randy Fairbanks, Commissioner Sabrina Smedley, Commissioner Warren Mackey, Senator Todd Gardenhire, and Councilman Darrin Ledford.

The board then took a break prior to the regular session.

Regular session

The regular session began with a roll call and the vote to select the permanent superintendent. Dr. Bryan Johnson won with a 5-4 vote.

The board members voted as follows:
Dr. Kirk Kelly votes: Galloway, Lennon, Jones, Testerman 
Dr. Bryan Johnson votes: Highlander, Thurman, Wingate, Robinson, Smith 

A motion was made, seconded, and unanimously approved to confirm the selection of Johnson as superintendent. Discussion regarding contract negotiation followed.

Board attorney Scott Bennett then asked for clarification on what term the board wanted him to pursue in Johnson’s contract negotiation. There is a maximum contract period of four years by law. Thurman requested a two-year contract, or if a four-year contract were pursued, she suggested that it have no buy-out clause. Wingate stated that a  two-year contract does not show a lot of faith in their decision.

Robinson opposed a four-year contract term and made a motion to vote for a three-year term. Testerman stated that Johnson may turn down the offer without a four-year contract and considered it foolish not to offer the maximum term. The board voted down the proposed three-year term, then subsequently unanimously voted in favor of a four-year contract term.

Chairman Highlander reviewed agenda changes, which were unanimously approved.

Greg Bagby, principal at Barger Academy, led a meditation and the Pledge of Allegiance.

Delegations

Dan Linert of the Hamilton County Educators Association thanked the board for their due diligence in selecting Johnson. He spoke on the topic of a memorandum of understanding that was created in collaboration with the board that is funded in the balanced budget sent to the county. He requested that the board approve the memorandum per their agreement to three terms:

  • Increase in teacher salaries of 3 %
  • Bonus in November of $250 per teacher
  • Teachers and educators will be paid $15 / hour for professional development

Michael McAmish spoke on behalf of a group of concerned Signal Mountain residents who live outside town and in unincorporated areas. He stated that the group has been monitoring the viability committee currently investigating breaking away Signal Mountain schools into a separate school district and observed that momentum seems to be building toward validating a break away. Two viability committee members went to Memphis to meet with leaders of school systems that had previously broken away from the county school system there, and McAmish says they have honed the direction of the committee as a result. He expects they will soon prepare a proposal and said it’s possible the issue will go to a vote. He stated that he is part of the opposition to this movement.

He shared a bumper sticker that the opposition group has created and will be distributing that states, “Community is bigger than a mountain. StaywithHCDE.com.” He pointed out that residents who live in unincorporated areas of Signal Mountain would not have an opportunity to vote if a referendum is held in the municipality of Signal Mountain. The opposition group wants to work with the board in partnership and collaboration to benefit from their expertise. He concluded by requesting a sit-down meeting with the board soon.

Signal Mountain resident Debbie Poss spoke next and asked the board to address what would happen regarding ownership of buildings and property if the Signal Mountain schools left the Hamilton County school district. 

Approval of minutes & agenda

Chairman Highlander moved to approve minutes from May 18 and May 25 meetings and approve the consent agenda. Thurman moved to pull agenda items B1a, C1T, and Ai, which received a unanimous yes vote.

School operations

Thurman stated that she would not approve a field trip to Panama scheduled for this summer and would not vote for any more trips that go that far from home. The field trips on the agenda were approved, with Thurman and Testerman voting no.

Business and finance

Thurman spoke about an EBS consulting contract totaling $128,000 a year.  EBS is used through insurance claims, school injuries or fires. She asked what the relationship is between EBS and Collins and Company and was told there is none. Collins and Company is a vendor. The EBS contract was then approved by the board.

Thurman then asked how many students graduate from the diploma completion program, pointing out that the director makes $100,000 per year. She also asked what kind of responsibility the director has. An employee from a related program, Renee, was called from the audience, who stated that they have served 96 students last school year, and 85 of those completed their diploma. She stated that the diploma completion program is necessary in addition to the adult high school because some students do not have transportation to get to the physical school in Ooltewah, and this program is available online. 

Thurman argued that there shouldn’t be duplicate services, and said the board has talked about creating an adult high school downtown. Renee responded that the diploma completion program is a less expensive option than opening another adult high schools.

Chairman Highlander motioned to vote on approval of money for services discussed.

Campus support

Dr. Lee McDade spoke on a first reading of policy change for community use of school facilities. Robinson asked if this policy would support community schools and McDade confirmed.

 

McDade then requested and received approval of the memorandum of understanding between HCDE and the Hamilton County Educators Association.

 

Thurman objected to a policy she found discriminatory because not every school would offer free lunch. She said that every child and every school should have the same opportunity to free meals. 

Robinson stated she held a forum with her constituents to talk about the state’s proposed takeover plan for failing schools in her district. She proposed a committee or working group be formed to explore the state’s proposal in more depth. She said the forum opened her eyes to other possibilities and ways to bring community into the process. She said she spoke with Representative Todd Gardenhire about the potential state takeover, because the move is currently not legal. The state department of education would have to pursue a change to legislation to make the state takeover legally viable. That change would have to go through Gardenhire’s education committee.

Lennon thanked the delegation from Signal Mountain for attending. She pointed out the meetings happening on Signal Mountain every week on the topic of the potential breakaway. She then asked board attorney Scott Bennett what would happen to buildings and property in the event of a breakaway.

Bennet said that the schools belong to the Hamilton County board of education. Signal Mountain would not just get the buildings. State law says that the title is vested in the county board of education. The general assembly spelled out that municipalities could buy, sell or lease school building (but not take them).

The contract between the town of Signal Mountain and the school board agreed the board would own the facilities for the duration of their life. The town of Signal Mountain committed in the contract that Signal Mountain Middle High School is owned by Hamilton County. Lennon stated that since the board owns the schools, she does not want to sell them.

Thurman asked if the Signal Mountain school buildings were paid for. Attorney Scott Bennett said that the county issued bonds to pay for the schools, so one cannot say there is a note like a deed on a house house. It is his understanding that there are still bonds issued, so legally they cannot transfer ownership.

Lennon reminded the audience that there are meetings regarding the potential district breakaway the first and third Wednesday of every month at 7 p.m. at Signal Mtn. Town Hall.  

School start times were next discussed. Changing to a two-tier start time would cost more money than the current three-tier start time to operate. Since the schedule is already tight, there would be increased expenses in the transportation budget to make this change.

Thurman then asked about bus contracts and suggested a work session and committee to evaluate bus contracts to present an alternative contract to the board for its approval. Dr. McDade agreed he would work with the committee on revising the contract. Wingate, Thurman, Highlander, Robinson, and Lennon volunteered to sit on the committee. A work session will be announced one week prior to meeting.

 

School Board Watch Blog: June 2017

In this edition of UnifiEd’s School Board Watch Blog, we will take a look at the agenda for the June 15, 2017 (5:30 PM) regularly scheduled session of the Hamilton County School Board Meeting.  A special Work Session will be held immediately prior, beginning at 5:00 PM, for the school board to discuss the five finalist candidates for the position of superintendent, which will be voted on during the following regular session. 

Both meetings will be held in the Hamilton County School Board Meeting Room (3074 Hickory Valley Rd.). We will live tweet @UnifiEdHC, follow along at #HCSchools.

To see the entire agenda with supporting documents click here.

Hot Topics:

  • The board will discuss superintendent finalist candidates (Dr. Wayne Johnson, Mr. Stuart Greenberg, Dr. Timothy Gadson, Dr. Bryan Johnson, and Dr. Kirk Kelly ) at a Work Session from 5-5:30 PM. They will vote to appoint a permanent superintendent at the beginning of the 5:30 PM regular session. Ballots will be taken until one candidate receives a minimum of five votes.
  • The School Nutrition Director is recommending the approval and renewal of the Community Eligibility Provision for the SY 2017-2018. This allows the same 39 schools that are being served this year to provide a meal at no cost to approximately 19, 624 students across the District, which represents 45.2% of total student enrollment.
  • Board Policy 1.407 School District Records- Second and Final Reading: The State Board of Education now requires all boards to have a public records policy in place by July 1, 2017. The director of schools must maintain all school district records required by law, regulation, and board policy. This also includes how to handle requests for copies or inspections of district records.
  • Board Policy 3.501 Wellness Policy- Second and Final Reading: The 2010 Healthy Hunger-Free Kids Act requires each Local Education Agency (LEA) participating in the National School Lunch Program or other child nutrition programs to review our local school wellness policy annually. The revisions include a commitment to nutrition, understanding the connection between health and academic performance, promoting nutrition education, physical activity, and health goals, and the creation of a School Health Advisory Council.

Recognitions and Presentations:

  • The Director of Career & Technical Education will recognize Richa Cherukuri for finishing second in the state in the Future Business Leaders of America state competition in the “Introduction to Information Technology” category. She will go on to represent Hamilton County at the FBLA National Conference.  

Field Trips:

  • CSAS, Central High School, Red Bank High School, Signal Mountain Middle High School,  Ooltewah High School, and Soddy Daisy High School will participate in competitions.  
  • East Hamilton School, Sale Creek Middle High School, and Soddy Daisy High School will send students to participate in camps.
  • Students from East Hamilton School and Hunter Middle School will travel to Washington, D.C.
  • Ooltewah High School will send students to the Republic of Panama for community service.

School Operations:

  • Ooltewah High School and East Ridge High School are requesting approval to add the special course “Facing History and Ourselves” to school curriculum.

Bids:

Board approval is sought for:

  • Contract Extension for Solid Waste Collection, Removal, and Disposal totalling $383,988.80 provided by the Operating Budget.
  • Contract Extension for Wood Carpet at original bid price coming from the Operating and Capital Projects Budgets.
  • Contract to Annually Inspect Wet & Dry Sprinklers, Backflow Devices and Floor Valves Systems with funds coming from the Operating Budget.
  • Contracts for Plumbing Projects with funds coming from the Maintenance Budget and Capital Projects Fund.
  • Contracts to Furnish Labor & Materials for Sheet Metal & Duct Work Projects with funds provided by the Maintenance Budget and Capital Projects Fund.
  • Contracts to Furnish & Install Acoustical Ceiling Grids with funds provided  by the Capital Projects Fund and Maintenance Budget.
  • Contracts for Drywall Installation & Related Projects with funds from the Maintenance Budget and Capital Projects Fund.
  • Contracts for Carpentry Related Projects with funds provided by the Maintenance Budget and Capital Projects Fund.
  • Contracts for Masonry Projects with funds from the Maintenance Budget and Capital Projects Funds.
  • Contract for Book Fairs with funds coming from the School Operating Budget.
  • Contract to Furnish Used Adopted Textbooks & Dispose of Out-of-Adopted Textbooks with funds coming from the Operating Budget.
  • Purchase of Locks/Hardware Replacement for Spring Creek Elementary and North Hamilton County Elementary totalling $16,992.00 for Spring Creek Elementary $11,615.00 for North Hamilton County Elementary.
  • Non-Exclusive Contract for Instructional, Library, Office Materials & Supplies with funds coming from the Operating and School Budget.
  • Non-Exclusive Contract for Instructional Computer Software with funds provided by the Operating and School Budgets.
  • Non-Exclusive Contract for Medical/First Aid Equipment & Supplies with funds provided by the Operating and School Budgets.
  • Contracts for the School Nutrition Program with funds coming from the School Nutrition Budget.
  • Purchase EMS Control Equipment & Supplies from Electronic Controls, Inc. and Automated Logic.
  • Annual Contract with Helton and Associates, Inc. for Asbestos (AHERA) and Other Indoor Air Quality Services, including Schedule of Fees for Engineering Services totalling $89,292.00.
  • Property and Casualty Insurance Renewal totalling $2,617,504 for all lines of coverage representing a 1.5% increase from 2016.
  • Contract Renewal with EBS Consulting for Employee Benefits and Risk Management totalling $6,951.00 per month for services.
  • Service Agreement with ATI Physical Therapy for Lookout Valley High School for 2017-18 School Year totalling $1,500.00.
  • Maintenance Renewal with SeachSoft for Applicant Tracking System (ATS) totalling $22,669.00 funded by the IT Department.
  • Use and Maintenance Agreement with eSchool Solutions for Smart Find Express totalling $31,713.00 funded by the IT Department.
  • Agreement with Educator Software Solutions for T-Eval Data Management Site totalling $36,000.00.
  • Speech/Language Billing and Related Administrative Services Agreement with Stellar Therapy, LLC.
  • Contract with Stellar Therapy Services, LLC to provide Speech/Language, Occupational & Physical Therapy Services not exceeding $1,989,972.00 with funds provided by Medicaid Reimbursement, IDEA Part B, and Ex Ed General Purpose Budget.
  • Contract with City of Chattanooga Dept. of Youth & Family Development Head Start/Early Head Start Program.  
  • Contract with Nova Southeastern University totalling $24,100.00 withs fund provided by the General Purpose Fund.
  • Contract with Orange Grove Center, Inc. for Educational Training of Students not exceeding $1,353,388.00 with funds provided from the General Purpose Fund.  
  • Contract with Orange Grove Center, Inc. for Work Training Placement Services totalling $30,000.00 with funds provided by the Exceptional Education General Purpose Funds.
  • Request Approval of Contract with Parkridge Medical Centers, Inc., dba Parkridge Valley Hospital for Therapeutic Treatment Services not exceeding $20,000.00 to be paid with IDEA Part B funds.
  • Contract with Signal Centers, Inc. for Special Education Services $666,287.00 to be paid with IDEA Part B Funds.
  • Contract with Signal Centers, Inc. for Adult Services Program totalling totalling $10,000.00 with funds coming from the Exceptional Education General Purpose Funds.
  • Memorandum of Understanding with Centerstone Mental Health Centers, Inc.
  • Contract with Chattanooga State Graduation Diploma Completion Program totalling $175,176.00 from the Title I School support funds.
  • Renew PPO Medical Reinsurance with Blue Reinsurance Insurance Company of Tennessee and HMO Medical Reinsurance with CIGNA totalling $325,000.00.
  • Renew Contract with Harland Technology division of ScanTron for Maintenance & Support of ScanTools Scanners totalling $25,000.00 with funds coming from the General Purpose Fund.
  • Annual Software Fee with Education Logistics  for the EDULOG Software used for routing of school buses. MM.Request Approval of Contract with Mose & Garrison Siskin Memorial Foundation, Inc totalling $10,361.00 with funds coming from the Transportation budget.  
  • Ratification of Emergency/Early approval for Bid File 17-58 Foundation Underpinning and Slab Jacking Repairs at Westview Elementary, Barger Academy, and East Ridge High School totalling $156,993.00 for all three schools with funds to be provided by the 2016-2017 Capital Projects fund.  

Business and Finance:

  • Approval sought for the authorization to carry over school accounts payable for schools with outstanding contractual obligations. Sufficient funds are on hand to cover these obligations totalling $240,218.03.
  • Approval is sought for a federal grant application for Title and IDEA services totalling $22,593,163.

Budget Amendments:

Board approval is sought to amend the FY2-17 General Purpose Operating Budget with transfers between accounts for:

  • Social Security, Retirement, and Teachers at East Ridge High School. No additional funds are requested, simply reallocation of approved funds.

Human Resources:

  • Approval is sought for the 2017-2018 Differential Pay Plan as is required by state law. There has been two changes from last year’s plan: 1) All references to the TIF School have been eliminated due to the end of the grant. Additional funds have been retained in  the FY18 budget for performance/retention bonuses at current Priority Schools and 2) Because of the major cuts to Title-I and Title-II funding, references to additional days for Instructional Coaches have been removed.

Administrative and Business Matters:

  • Board Policy 3.206 Community Use of School Facilities- First Reading: In order to allow school facilities to be used for memorial services, it is necessary to revise the board policy regarding the community use of school facilities. The addition to the current policy states that school facilities may be used for memorial services if approved by the principals. Funeral services are not to be held in school facilities.
  • Approval is sought of the Memorandum of Understanding (MOU) between HCDE and HCEA. As of result of collaborative conferencing, the professional development compensation has increased from $10 to $15 per hour, a 3% raise has been applied to the base generator of the salary scale, and a one-time $250 bonus has been allowed.  The 3% raise and $250 bonus were previously approved in the balanced budget.
  • Legal Services: For the month of May, a total of $27,133.50 was spent on legal services from Leitner, Williams, Dooley & Napolitan PLLC and Spears, Moore, Rebman & Williams.

 

May 2017 School Board Watch Blog

In this edition of UnifiEd’s School Board Watch Blog, we will take a look at the agenda for the May 18th regularly scheduled session of the Hamilton County School Board Meeting. The meeting will be held in the Hamilton County School Board Meeting Room at 3074 Hickory Valley Road and is set to begin at 5:30 PM. We will live tweet @UnifiEdHC, follow along at #HCSchools.

To see the entire agenda with supporting documents click here.

Hot Topics:

  • Board Policy 1.407 School District Records- First Reading: The State Board of Education now requires all boards to have a public records policy in place by July 1, 2017. The director of schools must maintain all school district records required by law, regulation, and board policy. This also includes how to handle requests for copies or inspections of district records.
  • Board Policy 3.501 Wellness Policy- First Reading: The 2010 Healthy Hunger-Free Kids Act requires each Local Education Agency (LEA) participating in the National School Lunch Program or other child nutrition programs to review our local school wellness policy annually. The revisions include a commitment to nutrition, understanding the connection between health and academic performance, promoting nutrition education, physical activity, and health goals, and the creation of a School Health Advisory Council.

Recognitions and Presentations:

  • The Principal at Hamilton County High School will recognize Rachel Turner as one of six teachers in Tennessee to be awarded 2017 Outstanding Humanities Educator Award. Turner had the top growth gains in last year’s US History test, and had the highest level of effectiveness in Hamilton County.
  • The Director of JROTC will recognize unit and student achievement and honors of JROTC Cadets who obtained significant scholarships and/or national and state awards.
  • The Director of the Exceptional Education program will recognize the renaming of the PALS Center to the Amy Piazza Preschool Assessment and Learning Services Center.  In addition, Exceptional Education would like to present Amy’s parents with a plaque recognizing their daughter.
  • Coordinated School Health Coordinator, Cathy Jennings will be recognized for being voted as the 2016-2017 Southeast Regional Coordinator of the year during the Coordinated School Health Institute in Murfreesboro this month.
  • Leadership Chattanooga will present their team project to the board.

Field Trips

  • Hixson High School and East Hamilton High School will send students to compete in the Future Business Leaders of America National Competition.
  • Brown Middle School and Signal Mountain Middle High School will send students to compete in the Technology Student Association National Competition.
  • Hixson High School will compete in the Health Occupations Students of America National Competition.
  • Hixson High School, Central High School, Ooltewah High School, Red Bank High School, East Ridge High School, and Signal Mountain Middle High Schools will participate in camps.
  • Sequoyah High School will compete in the Skills USA National Competition.
  • Loftis Middle School will send students to attend the National Beta Club Convention.
  • Normal Park Museum Magnet School will send students to participate in TED-Ed Youth Talks in New York.  
  • Red Bank High School will send students in JROTC to compete in the National Academic Quiz Bowl Tournament.
  • STEM School Chattanooga will send members of the MIT Inventeam to attend MIT’s Eureka Fest 2017.
  • East Ridge High School will participate in the TMEA All State Conference.

Bids:

Board approval is sought for:

  • Contract to Chemically Treat Heating & Cooling Systems totalling $857.60 monthly from the Maintenance Operating Budget.
  • Contract to Purchase Electronic Security Equipment totalling $125.40 from the Maintenance Operating Budget.
  • Contract to Furnish Labor & Materials for Boiler, Piping and Duct Insulation Projects with funds to be provided by the Capital and Operating Budgets pending total material costs.
  • Contract to Furnish HP Cartridges with funds to be provided from the Operating and School Budgets.
  • Track Resurfacing for Red Bank High School totalling $160,950.00.
  • P.E./Athletic Equipment & Supplies Contract with funds provided by the Operating and School Budgets.
  • Science Equipment Materials & Supplies Contract with funds provided by the Operating and School Budgets.
  • Laminating Film and Routine Maintenance Contract with funds provided by the Operating and School Budgets.
  • Chartered Coach Service for Student Field Trips with funds provided by the Operating and School Budgets.
  • German Reading and Teaching Materials Contract with funds provided by the Operating and School Budgets.
  • Recommendation for Bid Approval for the School Nutrition Program totalling $38,362.60 from the School Nutrition funds.
  • Request Approval to purchase from Snap-On-Industrial for Student Certification Kits totalling $51,626.04 with funding through the Perkins Grant.  
  • Request Approval to purchase Houghton Mifflin Harcourt’s easyCBM, a k-8 benchmark progress monitoring and assessment service, totalling $127,750.00 per year with funds provided by the General Purpose Budget.  
  • Request Approval of contract with Public Consulting Group-EdPlan 504, providing administrative supports and trainings, totaling $11,425.75 with funds provided by the General Fund.
  • Request Approval of contract with Public Consulting Group-Goal Progress Monitoring and Transportation Wizard and IEP Goal/Objective Progress Monitoring System for 2017-18 SY totalling $15,185.63 from the IDEA Part B Funds.
  • .Request Approval to purchase Tennessee ACT Vouchers totalling $124,000.00 through State BEP funds.  
  • Request Approval to renew IBM SPSS Software Maintenance Subscription and Support Contracts totalling $36,932.45 from the General Purpose Fund.
  • Request Approval to renew Intelligence Annual Maintenance Subscription and Support contracts totalling $13,073.00 from the General Purpose Fund.
  • Request Approval to renew PowerSchool Software Maintenance Subscription and Support contract totalling $222,981.75 from the General Purpose Fund.
  • Request Approval to renew ESRI Software Maintenance Subscription and Support contract totalling $12,197.26 from the General Purpose Fund.
  • Approval to purchase camera systems for 69 contractor buses from Seon Systems Sales Inc.totalling $189,957.00 from the Transportation Budget.  

Business and Finance:

  • Approval sought to send sixty CTE teachers from various schools to attend the 2017 Institute for CTE teachers in Nashville, TN. This institute provides training that allows teachers to meet requirements for recertification. It also provides classroom content specific strategies that teachers can implement in their classrooms. At this institute, sessions are centered around Postsecondary Readiness, Career Readiness, and Teacher Readiness. Total cost is estimated at $39,150.00 with funding through the Perkins Grant.
  • Request for approval for teachers, administrators, and other staff members to attend the Professional Learning Communities at Work (PLCs) Institute conference in Atlanta, GA. This conference will enable staff members to learn and exchange information in the area of curriculum and instruction in improving the skills and knowledge of educators. This will total $25,000.00 with funding sources from Federal Title I and/or Federal Title II.
  • Approval sought from the Principal of St. Jude School for the contract/consultant agreement with A+ Educators for a total of $4,500.00 from their school based Federal Title II private school budget allocation. A+ Educators is the sole developer, publisher and copyright holder, therefore, the sole source of CORE CONNECT job-embedded professional development.
  • HCDE accepted a donation from Commissioner Tim Boyd of $5,000.00 from his bond fund to purchase band and orchestra instruments for CSLA.
  • HCDE accepted a donation from Commissioner Greg Beck of $7,000.00 from his bond fund to purchase a stadium sound system for Brainerd High School.
  • Director the the Pre-K Programs is requesting to apply for a grant totalling $2,675,517 from the State Department of Education’s Office of Early Learning to pay salaries for Pre-K teachers and assistants, purchase instructional materials and equipment, and provide stipends for the upcoming 2017-2018 school year.
  • Approval and acceptance sought for the UTC Each One Reach One Grant application totalling $100,000.00.   

Budget Amendments

The following budget amendments for Federal Grants and Self-Funded Programs for FY 2017 are recommended for approval:

  • Title I, Improving Basic Programs, with transfers between line items
  • School Improvement Grant Cohort III for IZONE District, with transfers between line items
  • School Improvement Grant Cohort III for IZONE Schools, with transfers between line items
  • Title II, Teacher & Principal Training & Recruitment, with transfers between line items
  • Safe Schools, with transfers between line items
  • Family Resource Center, with a net increase of $700
  • 21st Century Community Learning Centers (Year 3, East Lake Academy), with transfers between line items
  • Focus Schools, with transfers between line items
  • Read To Be Ready Grant, totaling $157,260
  • Carl Perkins Vocational Grant, with transfers between line items
  • CTE Incentive Grant, totaling $2,500
  • Bible History Teachers Self-Funded Program, with transfers between line items and a net increase of $178,399
  • Nursing Services Self-Funded Program, with transfers between line items
  • Gigabit Community Fund Self-Funded Program, with transfers between line items
  • HCEA Representative Self-Funded Program, with a net increase of $364
  • Benwood Foundation Self-Funded Program, with transfers between line items
  • School Paid Positions Self-Funded Program, with transfers between line items and a net increase of $87,025

School Board approval is needed for transfer of funds to the Capital Maintenance Fund. This amendment anticipates an increase in sales tax revenue of $1,500,000, and provides that this revenue increase be allocated to the Capital Maintenance Fund for facility upgrades.

Administrative and Business Matters:

  • Board Policy 6.503 Homeless Students- Second and Final Reading: This policy ensures full compliance with the Every Child Succeeds Act. Revisions include that homeless students will be automatically enrolled in school even if they are not able to produce records normally required for enrollment, placement in a school shall be determined based on student interest but also preference is given to a student’s school of origin (school they were enrolled in when last holding a residence), and schools shall keep records on homeless students.
  • Board approval is sought to renew the Community Eligibility Provision in the nutrition program for 2017-2018 school year, ensuring free cost meals be provided to 19,624 students across the District (45.2% of total student enrollment). It is recommended that the same 39 CEP schools served this year will continued to be served next school year.
  • The Principal at Normal Park Lower is seeking approval to build a gym stricture on the back of the current campus property. Parents, students, teachers, and staff have worked collaboratively and desire a gym so students will have the opportunity to take P.E. classes in an adequate space, since currently, classes are being taught on the auditorium stage. Currently, the school has raised over $160,000.00 to build the new gym space and is in the process of obtaining permit approval.
  • Request for approval to submit the special course application for Soddy Daisy High School Study of Hispanic Cultures course to the State Department of Education for 2017-2018 school year. This application is required for requesting approval of all secondary education courses that are not already approved by the State Board of Education.
  • Christina Henderson from Hixson High School and Laurie Clifton from CSLA are teachers who have become eligible for tenure.
  • Legal Services: For the month of April, a total of $39,976.96 was spent on legal services from Leitner, Williams, Dooley & Napolitan PLLC, Markel, von Kessler, & Cox, and Spears, Moore, Rebman & Williams. .

Important Dates and Events

  • May 19th-May 20th, 2017: Graduation Ceremonies at the Tivoli and the Memorial Auditorium
  • May 25th, 2017: Half Day for Students
  • May 26th, 2017: Last Day of School/Report Cards (Buses will not run)
  • May 29th, 2017: Memorial Day (Central Office closed)
  • May 30th, 2017: Begin Four-Day Work Week (Central Office and Schools closed on Fridays)

 

Letter to School Board Chairman Steve Highlander: Where’s the Plan for Superintendent Search?

The following letter was sent to Board of Education Chairman Steve Highlander (copying all members of the Board) on May 5, 2017.

To: Chairman Steve Highlander

CC: Joe Galloway, Karitsa Jones, Kathy Lennon, Tiffanie Robinson, Joe Smith, David Testerman, Rhonda Thurman, Joe Wingate

Dear Chairman Highlander:

UnifiEd calls on the Hamilton County Board of Education for the immediate release of its plan for the school superintendent search and selection process. This call comes after the board’s move this week to trim the list of candidates with input through private email and a decision process based upon criteria that have not been made public.

In the absence of a public plan for the search and selection process, the community is left without a transparent view of the process. It also creates a lack of accountability on the board for its actions.

We call for the restoration of transparency in this process going forward. The community deserves to know how candidates are being evaluated, when decisions will be made, and how they can be involved in this important decision impacting the future of our public schools.

Four recommendations emerged from public meetings UnifiEd held in every district in Hamilton County in 2016 on the topic of the superintendent search. For more than a year, we have called for the following elements to be included in the board’s search and selection plan to ensure community involvement in this important decision:

  • Live streamed public interviews of potential candidates
  • Public access to finalist candidate resumes online
  • Open forums for community members
  • The creation of a community advisory council

At the October 2016 school board meeting, you committed to creating a plan to involve the community in the process and indicated that the search firm’s first task should be the creation of a plan for engaging the community. You also asked that the board’s policy committee draft a plan. To our knowledge, none of these recommendations was implemented.

Now is the time to release your plan for this process that includes a community involvement component. On behalf of our community, UnifiEd looks forward to seeing this position filled by the most qualified candidate after a thorough and transparent search that takes into account perspectives as diverse as our population.

Best regards,

Jonas Barriere
Executive Director, UnifiEd

 

 

Digging in to HCDE’s Proposed Budget Increase

Understanding the schools’ request

Hamilton County Department of Education (HCDE) presented a general operating budget for the 2017-18 school year to the Board of Education finance committee last Thursday that totaled $397 million, a $33.5 million increase over the current year’s budget.

“Download full details” sample document for each focus area

Let’s dig into how the requested additional funds would be spent if granted. The requests are organized by HCDE’s six areas of strategic focus.

Each section has a link to documents issued by HCDE with more details like:

  • Why these investments?
  • Details on each request
  • Expected outcomes
  • What if these needs are NOT funded?

Strong Foundations: Literacy and Math

Total requested increase: $1,600,000

Additional funds request at a glance:

  • Added literacy support for priority and on-the-cusp schools ($900,000)
  • Expanding innovative and effective math instruction ($100,000)
  • Supporting schools with literacy materials ($500,000)
  • Kindergarten readiness support ($52,000)

See full details >

Engage Every Child. Every Day.

Total requested increase: $8,700,000

Additional funds request at a glance:

  • School technology upgrades and support ($7,600,000)
  • Robotics program continuation and expansion ($63,200)
  • Hands-on science and art pilots ($250,000)
  • Art and eLab teachers ($780,000)

See full details >

Future Ready: Prepare All Students for College & Career

Total requested increase: $1,900,000

Additional funds request at a glance:

  • Core funding for the new Chattanooga Polytechnic Academy ($586,000)
  • Expanding post-graduation options for high school students, including work-based learning and technical credentials for high-demand jobs ($1,300,000)

See full details >

Closing the Opportunity Gap

Total requested increase: $4,000,000

Additional funds request at a glance:

  • Support for our growing English Language Learner population ($677,000)
  • Strategic and differentiated support for priority and cusp schools ($1,500,000)
  • Additional support for student health services ($289,000)
  • Increased supports for students with special needs ($964,000)
  • Charter school enrollment increases ($474,000)
  • Replicate Graduate on Point program at additional schools ($150,000)

See full details >

Great Teachers, Great Leaders

Total requested increase: $14,500,000

Additional funds request at a glance:

  • Cost of living adjustment and step pay increase for all educators ($11,000,000)
  • Strengthening our pipeline to ensure a great leader in every school ($417,000)
  • Additional teaching positions for projected enrollment increases ($1,500,000)
  • Professional learning to support beginning teachers ($1,400,000)
  • Increase capacity to recruit and train top talent ($148,000)

See full details >

Building Our Values: Culture, Climate, and Communication

Total requested increase: $2,800,000

Additional funds request at a glance:

  • School-based telephone support for communication and safety ($500,000)
  • Increase in block grants to allow more site-based decisions ($1,000,000)
  • Increases in custodial and transportation services ($1,300,000)

See full details >

UnifiEd’s take

The requested increase in funds has been tied to expected student outcomes, a first for HCDE and a step UnifiEd has called for as part of the Pact for Public Education. We are very pleased at this big step toward the goal and hope HCDE administration will expand on this approach by tying the full budget to outcomes in the future.

The Pact also calls for a multi-year operating budget. Dr. Kirk Kelly, interim superintendent, told the Board at the April 13 finance committee meeting that he would be presenting a multi-year budget “soon.” We commend the commitment to this Pact goal and look forward to seeing it presented!

Still unaddressed is a long-term plan for building and expanding schools, as well as addressing the massive backlog of maintenance issues. UnifiEd calls for HCDE and the county to work together to create and fund a multi-year capital plan that creates efficiencies and opportunities for equitable access to quality education for every student in Hamilton County.

Take action!

Our school funding campaign hub gives you all the tools to take action in support of increased funding for our schools.

  • “Find your elected officials” feature: Select your neighborhood to see who your school board member, county commissioner, and county mayor are, plus their contact info.
  • Tools to contact your county officials: Download a letter to sign and mail, get a phone script for making a call, or get suggested text for an email.

Visit the campaign hub now >

Finally, turn out to support school funding! The school board will vote on HCDE’s proposed budget on Thursday, April 20 at 5:30 p.m. Whether you support HCDE’s proposed budget specifically, or more funding for our schools in general, be there to show the school board that our community values investment in education!

UnifiEd will be there with pizzas and posters to help you share your voice – let’s fund Hamilton County’s future! Board meeting info >

School Board Watch Blog – April 20

In this edition of UnifiEd’s School Board Watch Blog, we will take a look at the agenda for the April 20th regularly scheduled session of the Hamilton County School Board Meeting. The meeting will be held in the Hamilton County School Board Meeting Room at 3074 Hickory Valley Road and is set to begin at 5:30 PM. We will live tweet @UnifiEdHC, follow along at #HCSchools.

To see the entire agenda with supporting documents click here.

Hot Topics:

  • Turn Out for More School Funding! Join UnifiEd at 5:00pm before the school board meeting to support our schools in making more funding for education a priority. We will have posters available! 
  • Board approval is recommended for the FY 2018 Budget presentation to the County Commission. The proposed budget is as follows:     
    • General Purpose School Fund totaling $396,747,961.00
    • Federal Projects Fund totaling $26,109,427.00
    • Food Service Fund totaling $20,954,014.00
    • Self-funded Projects Fund totaling $6,039,657.00

Recognitions and Presentations:

  • David Cowan, Director of Career and Technical Education, is recognizing East Hamilton High School’s Virtual Enterprises International Program for receiving first and second place at the Midwest Regional Trade Fair Business Plan Competition..
  • Lakesha Carson, the Principal of East Lake Academy, and Jill Levine will recognize Erin Glenn, eighth grade American History teacher, as the winner of the Tennessee Council for the Social Studies Middle School Teacher of the Year Award.
  • The music teachers of Hamilton County schools will recognize the students from various programs who have achieved the title of Tennessee All-State Musician.
  • Jill Levine will announce Shellie Gibson from Smith Elementary, Kristin Burrus from CSAS, and Jessica Hubbuch from Howard High School, as Teachers of the Year. Ms. Burrus has been chosen as the Southeast Regional Middle School Tennessee Teacher of the Year.
  • HCDE is recognizing two educators, Erin Glenn from East Lake Academy and Kay Goodgame from Signal Mountain Middle/High, who have have recently achieved National Board Certification (NBC).
  • The Principal at Brainerd High School will give an iZone update to the school board.  

Field Trips

  • Soddy Daisy High School, Brainerd High School, the Howard School, Red Bank Middle School, Sale Creek Middle High School, CSLA, CCA, CSAS Upper, and Signal Mountain Middle High will send students to participate in competitions or tournaments.
  • CCA, CSAS Lower, Hixson High School, Hixson Middle, the Howard School, and Normal Park will send students to attend camps.
  • CSAS Upper will send students to visit the capitol at Washington, D.C.
  • CSLA will host a lock in on campus that will serve as an auction fundraiser.
  • Signal Mountain Middle High School and East Hamilton School will participate in music related field trips.
  • STEM School will travel to Boston to attend the 2017 MIT Eureka Fest.
  • Signal Mountain Middle High School will send students to travel to Germany to complete a cultural comparison project with the German-American Partnership program.

Bids and Contracts:

  • Board approval is requested for contract extensions for several maintenance projects. The board had previously awarded contracts for these described goods and services and right was reserved to extend the contracts for an additional twelve-month period. Funding Source: Operating/Maintenance and Capital Projects Budgets:
    • Contracts to Service Fire Extinguishers & Kitchen Hood Suppression Systems, Asbestos Abatement for School System, Air monitoring Services for Asbestos Projects, Furnish Labor & Materials for Electrical Projects, Annual Elevator Inspection, Repair & Preventative Maintenance Program, Furnish & Install VCT & Rubber Base, Furnish Heating Fuel, Furnish & Install Aluminum Walkway Covers & Canopies, Relocate Portable Classrooms, and Routine Roof Repairs & Replacement
  • Recommended approval is sought for:
    • A Request for Proposal to provide a Drug & Alcohol Testing program.
    • Contracts to furnish library books and Processing & Card Catalog Kits.
    • Purchase of air cooled chiller for Battle Academy, Brown Middle, and Woodmore Elementary.
    • HVAC Control Upgrades for Spring Creek Elementary School totalling $201,000.00 to Electronic Controls, Inc. with funds provided by 2016/17 Capital Projects Fund.
    • Bid renewals for the School Nutrition Program 2017-18.
    • School Annual Publishers for 2017-18.
    • Purchase of new vehicles totalling $193,313.95 with the funding from Maintenance General Funds.
    • Contract with Zonar Systems, Inc. for 69 GPS Tracking Systems to be installed in owner operated buses totalling $22, 083.41 from the Transportation budget. This will provide data on the path, speed, and location of these buses.  
    • Purchase of 75 Motorola Radios and charging devices from Motorola Solutions, Inc. Current radio systems will be obsolete in 2018. This will total $181,137.03 from the Transportation budget.
    • Working on repairing and replacing music/band equipment with Giant Steps, a local vendor for musical equipment repairs and parts, for school year 2017-18.
    • Emergency and early approval for commodity processing for the Hamilton County School Nutrition program.  
    • Emergency and early approval to contract with School Bus Consultants, LLC to assess existing contracts to establish requirements for contract compliance and oversight, develop a contractor accountability plan for all operators, and ensure adequate staffing to oversee contracts. This will total $15,500.00 from the Transportation Budget.   
    • The purchase of motor fuel from JAT Oil Company totalling $13,529.60 from the Warehouse Inventory Fund.       

Business and Finance:

  • Approval sought for two HCDE employees from the Information Technology Department to attend the International Society for Technology in Education Conference to learn and exchange information in field of educational technology. This will not exceed $10,000.00 coming from the General Fund Budget.
  • Approval sought for a contract with Public Education Foundation and the Principal Leadership Academy for training, mentorship, and support for Assistant Principals interested in moving into a Principal role. This will total $100,000.00 from the General Fund Budget.
  • HCDE has accepted a donation for $5,000.00 from Commissioner Discretionary bog funds for the installment and purchase of acoustic blankets for CCA.
  • The board will be asked to approve the charging of basic school fees to students for the FY 2017-2018. These fees will vary from school to school and between grades.
  • The board will receive the Comprehensive Annual Financial Report for Hamilton County for the 2016 year as a matter of record for the minutes. This covers the financial statements for the Board of Education as well as the audit report which indicates the statements fairly presents the financial position of Hamilton County. This report is publically available on the Hamilton County website.
  • The board will receive the School Activity Fund Audit Report for Hamilton County Schools for the 2016 year as a matter of record for the minutes. The audit report indicates that the financial statements fairly present the financial position of the School Activity Funds in accordance with the accounting practices prescribed by the Tennessee Internal School Uniform Accounting Policy Manual. This report is publically available.   

Budget Amendments

  • The following budget amendments for Federal Grants and Self-Funded Programs for FY 2017 are recommended for approval:
    • Maintenance Recyclables Self-Funded Program, with a net increase of $13,029
    • Character Education Self-Funded Program, with transfers between line item Supplies for Regular Instruction to Hardware/Software Licences totally $1.389.00.
  • Board approval is needed to amend the FY17 General Purpose Operating Budget for the attached transfers within the Transportation and Instructional School Supplies accounts.
  • Approval is recommended to appropriate the unassigned fund balance of $5,324,000 for funds roofing projects at Hunter Middle School, Lookout Valley Middle/High Vocational, Soddy Middle, Tyner High Vocational and Auditorium, and Wallace Smith Elementary, installation of HVAC Controls at Wolftever Elementary, and the completion of the district wide telephone installation and 50 intercom or paging systems at schools for additional school safety.  

Curriculum and Instruction:

  • The Textbook Adoption Committee selected high quality instructional resources for use in Hamilton County classrooms and are recommending the approval of a list of textbooks totalling $284,166.40.
  • Approval is sought to submit the secondary education special courses applications to the State Department of Education for the 2017-18 school year.

Campus Support:

  • Soddy Daisy High School and community would like to transfer the name of the Gymnasium at the old school to the current existing high school. The name was approved by the School Board previously. The name is in honor of Ernest “Big Boy” Eldridge, who was a major influence on hundreds of student athletes in the northern Hamilton County area.
  • Lee McDade will recommend a 2017-2018 tuition rate of $3,305 for out-of-county students (in-state of Tennessee) and $8,570 for out-of-state students. Tuition is based on the revenues that are not received since the student resides either out-of-county or out-of state. Out-of-county proposed tuition increased by $13 or 0.39% compared to last year, while the out-of-state proposed tuition increased by $258 or 3.10%. Additionally, it is recommended that out-of-county or state exceptional education students be evaluated for admission on a case-by-case basis.
  • A presentation will be given for HCDE’s 3rd Quarter Bullying Report for the 2016-17 school year. There were a total of 203 reported confirmed cases of bullying.   
  • Policies:

 

  • Board Policy 4.210 Credit Recovery-2nd and Final Reading: This policy states that the director of schools shall ensure that credit recovery facilitators receive training regarding course organization, online instruction management and related technology. Credit recovery teachers shall comply with all State Board of Education certification requirements. Students will be eligible for credit recovery if they get written consent from a parent/guardian or previously taken an initial, non‐credit recovery section of the proposed course and received a grade of at least 50%.
  • Board Policy 4.211 Work Based Learning Program-2nd and Final Reading: This policy states that students shall have access to a system of structured work-based learning (WBL) experiences that allow them to apply classroom theories to practical problems as well as explore career options.  The director of schools shall develop administrative procedures to govern the efficient administration of the WLB program. Such procedures shall include, among other things, a process for evaluation and assessment of the program to ensure that it is of high quality and meets the needs of students.
  • Board Policy 4.606 Graduation Requirements-2nd and Final Reading: Graduation requirements are being updated to say that before high school graduation, every student must achieve the specified units of credit, take the required end of course exams, have satisfactory records of attendance and conduct, take the ACT or SAT in the 11th grade, and successfully complete a United States civics test. In addition requirements for early or special education graduation are detailed in the new policy.
  • Board Policy 4.607 Graduation Activities-2nd and Final Reading: Policy has been updated to now say that participation in the graduation ceremony is optional and students who participate must not behave in a disruptive manner. Additionally.  ceremonies and all activities included shall not be religious in nature. The content of any students’ speeches shall not reflect the endorsement, sponsorship, position, or expression of the school, employees, or the board. Additionally principals shall ensure that students graduating with distinction, state honors, or voluntarily completed at least 10 hours of community service each semester are recognized at graduation.
  • Board Policy 5.117 Procedures for Granting Tenure-2nd and Final Reading: A revision is being made to procedure granting tenure. Now the superintendent will recommend persons eligible for tenure at a board meeting with enough time to give notice of non-renewal to each teacher or educator not granted tenure within five (5) business days following the last instructional day of the school year.
  • Board Policy 6.205 Student Assignments-2nd and Final Reading: Students, including those in kindergarten, shall attend the school to which they are assigned. Principals shall be responsible for assigning students to classrooms based on records. Additionally, principals shall separate an alleged victim of child sexual abuse from an alleged perpetrator if the abuse allegedly occurred while the child was under the supervision or care of the school.
  • Board Policy 6.415 Student Suicide Prevention-2nd and Final Reading: All school certified staff must attend a suicide identification and prevention education training. This policy corresponds with and supports other federal, state and local efforts to provide youth with prevention education, early identification and intervention, and access to all local resources to promote health and prevent personal harm or injury.
  • Board Policy 6.505 Students in Foster Care-2nd and Final Reading: The Hamilton County School System shall provide all students in foster care, to include those awaiting foster care placement, with a free and appropriate public education. This policy include provisions for placement, enrollment, and transportation of foster students to schools.

Administrative Matters:

    • Lee McDade and the Transportation Supervisor are requesting the approval of independent bus driver contracts, contracts from HCDE employees who are independent contractors, and the contract with Durham Bus Services for the 2017-18 school year. These contracts have been reviewed.
    • For the month of March, a total for $16,978.50 in legal fees was paid to the firms Leitner, Williams, Dooley & Napolitan PLLC and Markel, von Kessler, & Cox.

 

  • Board Policy 6.503 Homeless Students-1st Reading: In order to be more comprehensive and comply with the Every Child Succeeds Act, the current policy on Homeless Students is being revised. These revisions include that homeless students will be automatically enrolled in school even if they are not able to produce records normally required for enrollment, placement in a school shall be determined based on student interest but also preference is given to a student’s school of origin (school they were enrolled in when last holding a residence), and schools shall keep records on homeless students.

 

  • Interim Superintendent Kirk Kelly will present a suggested schedule of sessions for the remainder of 2017.  

Important Dates and Events

  • May 19th and 20th, 2017→ Graduation Ceremonies at the Tivoli and the Memorial Auditorium
  • May 8th-20th, 2017→ Graduation Ceremonies at McKenzie Arena
  • May 25th, 2017→ Half Day for Students
  • May 26th, 2017→ Last Day of School/Report Cards (Buses will not run)

School Board Watch Blog: February 2017

In this edition of UnifiEd’s School Board Watch Blog, we will take a look at the agenda for the February 16th regularly scheduled session of the Hamilton County School Board Meeting. The meeting will be held in the Hamilton County School Board Meeting Room at 3074 Hickory Valley Road and is set to begin at 5:30 PM. We will live tweet @UnifiEdHC, follow along at #HCSchools.

To see the entire agenda with supporting documents click here.

Hot Topics:

  • Board Policy 5.1041 Americans with Disabilities-First Reading: Due to federal law, there will an adoption in board policy regarding the American Disabilities Act (ADA) so that all employees specifically understand the ADA requirements. It details how employees can request for ADA Assistance.
  • iZone and Strategic Plan Update: Interim Superintendent Kirk Kelly will give an iZone update at the start of the school board meeting. Beginning last year, HCDE created a Strategic Plan draft for the 2017 year and Dr. Kelly will also give an update on its progress. This plan had a detailed focus on better supporting iZone schools.
  • Vote on the Title transfer of East Ridge High School Athletics Complex: An Interlocal Agreement has been made and entered into between the Hamilton County Board of Education and the City of East Ridge, Tennessee. HCDE agrees to transfer the title of the East Ridge High School Athletics Complex to the City of East Ridge for such time as the Board of Education operates East Ridge High School and East Ridge Middle School at their present locations.

Recognitions and Presentations:

  • The Principal of Orchard Knob and the iZone Director are requesting to honor the Orchard Knob Middle School Spelling Bee winners. In the District 4 Spelling Bee, student from OKMS placed 1st, 2nd, and 3rd, and we are excited to honor their incredible work and achievement.
  • The Principal of Lookout Valley Middle High will give a recognition of a student who maintained perfect attendance for all 12 years of his schooling.

Field Trips

  • Hixson High School will send students to students to attend Future Business Leaders of America State competition.
  • Lakeside Academy will participate in a science field trip at the Nature’s Classroom in Mentone, Alabama.
  • Signal Mountain High School, Lookout Valley Middle High, East Hamilton School, East Ridge High School, and Sale Creek High will send students to participate in the Tennessee YMCA Youth in Government Capital Conference and Tri-Star Conference.
  • East Hamilton Middle High School and Ooltewah High School will participate in the Special Olympics Winter Games.
  • Central High School will send students to Hendersonville to compete in a tournament.
  • CSAS Upper will send students to present research at the Junior Science and Humanities Symposium.
  • East Hamilton School, Hixson High School, Ooltewah Middle School, and Signal Mountain Middle High will participate in sports related field trips
  • Hixson High School, Red Bank High School, and Sale Creek High School will send students enrolled in JROTC to participate in related field trips.
  • Sale Creek High School will participate in an Art related field trip.
  • Signal Mountain Middle High School will participate in the Science Bowl 2017.
  • Signal Mountain Middle High School will participate in arts and music related field trips.
  • Soddy Daisy High School will participate in the National Forensics Qualifier Tournament.
  • STEM School will send students to compete in a robotics competition.
  • Signal Mountain Middle High School will participate in the Model United Nations Conference.

Bids:

  • The Principal at Chattanooga Center for Creative Arts is requesting the purchase of 21 pianos for music classes and programming totalling $45,178.97 for cost of equipment and installation.
  • The Director of Exceptional Education is requesting that the board approve the amendment with Stellar Therapy, for the provision of speech and language services to Private and Home School students. This contract amendment is for the private school proportional services plan paid for from the IDEA, Part B Grant $ 291,341 and IDEA, Preschool Grant $7,804 not to exceed $299,145.00.
  • The Director of Exceptional Education is requesting that the board approve the amendment with Stellar Therapy for a staffing contract for the 2015-2016 SY. The amendment is needed to cover additional staffing needs to cover two leave of absences, and one full time unfilled SLP position that has been vacant all school year. The contract amendment is for an additional $76,000 for the 16-17 school year making the total contract not to exceed $2,065,972.00.
  • A request to the board is being made for the approval to utilize CARTA for transportation services and as an additional charter bus carrier for the remainder of school year 2016-17, and include the 2017-18 school year.
  • The Principal at Red Bank Elementary School is requesting the approval of the purchase of leveled reading books collections A through E with Pioneer Valley Press/Books for a total of $1,606.50 from their school based Federal Title I budget.
  • A request is being made for the contract purchase of Reading Plus for Hamilton County High Schools. This contract includes Reading Plus seat access for 18 district high schools and program access for 36 months. The total investment is $174,400. with an agreement between HCDE and McClellan Foundation both paying half the amount ($87,200), which will come out of their General Budget.

Business and Finance:

  • The Principal at Boyd-Buchanan High School is requesting the approval to attend the TAIS Global Education in the classroom and beyond to be held in Nashville TN totalling the amount of $701.25. Funding for this request will come from the school’s based Federal Title II budget.
  • Approval is being requested for up to 10 staff members from Signal Mountain Middle School to attend an upcoming International Baccalaureate workshop in Atlanta, Georgia. Because the school has implemented the Middle Years Program, teachers are required to receive continuous training in their subject area for certification. The Conference Attendance Request totals $18,314.20. This includes registration and travel expenses for the group. Funds are to be provided by the General Purpose Budget.
  • A+Educators will provide a Dive into Google Drive one day training workshop for all 25 teachers, 2 school administrators, and 3 paraprofessionals totalling $4,500.00.
  • Assistant Superintendent of Finance will present the monthly financial report comparing budget to actual through December, 2016.

Budget Amendments

The following budget amendments for Federal Grants and Self-Funded Programs for FY2017 are recommended for approval:

  • Title I, Improving Basic Programs, with transfers between line items and a net decrease of $46,093
  • Title II, Teacher & Principal Training & Recruitment, with transfers between line items and a net decrease of $7,268
  • 21st Century Community Learning Centers at Year 3 for East Lake Academy, with transfers between line items
  • Volkswagen Teacher Training & Development Self-Funded Program, totaling $1,717
  • Gigabit Community Fund Self-Funded Program, totaling $10,000
  • Supplemental Salaries Self-Funded Program, with a net increase of $27,798

Additionally, board approval is needed to amend the FY17 General Purpose Operating Budget for the transfers between accounts for staffing, human resources, and system-wide benefits.

Human Resources:

  • Approval sought for a one-year Sabbatical Leave request by current I-Zone Director, Sheryl Randolph. Approval would result in Ms. Randolph receiving 50% of her current  salary during this leave while working through her doctoral studies. Her position would need to be back-filled during this time.

Administrative and Business Matters

  • To combat issues with a dated phone system in HCDE, the board has approved the Metro Nashville Contract for internet services and voice services for ENA in April 2016. Education Network of America (ENA) provides a voice over IP (VoIP) solution for telephones and for paging. In the August 2016 board meeting, the HCDE board approved $2 million for these telecommunication improvements. Contract and funding is in place to cover this purchase and it is recommended to provide the ENA SmartVoice solution for the entire school district.
  • Lee McDade will provide the board with a transportation update.
  • For the month of January, HCDE paid $25,697.84 in legal fees to Leitner, Williams, Dooley & Napolitan PLLC.

Important Dates and Events

  • President’s Day-February 20, 2017 (non-paid Holiday for School Staff-12 month employees report-offices will be open)

 

School Board Recap: January 2017

Before the regularly scheduled school board meeting, the Finance Committee met to discuss different busing options available for Hamilton County in an effort to move forward with a new transportation plan. Christie Jordan, Assistant Superintendent for Finance, gave a presentation of the possible costs associated with moving to an in-house transportation system. According to Jordan’s estimates, if HCDE took over transportation in-house, it could save the district up to 1.9 million dollars a year in transportation costs; however, there would be initial start up costs of about 10 million dollars to purchase used buses for the school system. The other options discussed were to work with current independent bus owners and operators in the county or enter into a contract with another large service provider like Durham.  

The regular session began with recognitions for incredible gifted staff in Special Education. Karen Glenn then gave a report on bullying from the fall school semester. There were 122 confirmed cases of bullying and 122 safely plans provided. Glenn went on to describe some incredible anti-bullying initiatives now taking place including 311 middle school and 286 high school students engaged in school climate leadership trainings. A career and technology update was given to the board sharing student success stories from the partnership with Volkswagen, Mechatronics Academy and the upcoming program Polytechnic Academy.

Interim Superintendent Dr. Kirk Kelly, gave an update on iZone schools and highlighted ways in which the school system plans to further support these schools as outlined in the district’s strategic plan. Dr. Kelly and Jill Levine discussed many programs that are currently underway to better support our most vulnerable populations including: earlier recruitment efforts for high needs schools, mentorship programs for new teachers, innovative literacy programs, increased numbers of guidance counselors and behavior specialists, engaging summer school options, and grants for teachers who want to integrate hands on science and art curriculum in the classroom. Dr. Kelly will continue to update the board on iZone strategies at their strategic planning session this weekend.

In the delegation portion of the meeting, Dan Liner asked the board to write a resolution, joining Knox County and Oak Ridge City schools, to publicly state opposition for vouchers, citing that they were a diversion of funding for public education, not adequately oversighted, and allowed for public tax dollars to support a private entity. Kirsten Johnson then spoke on behalf of Harrison Elementary and their need for a new building. She urged the board members to tour the school and prioritize a new building after students and staff became dizzy and ill while working in conditions with high carbon monoxide levels due to inadequate CO2 detectors. Last, Michael Walton spoke to the board, inviting them to a Greenspaces event, focused on reducing utility costs through sustainable energy.

The consent agenda was unanimously approved. Notably, the board approved an agenda item to extend the ABM custodial contract only by 11 months, which will give the board and ABM time to make needed changes and come back with a proposal including increased pay for their employees and adequate supplies necessary to effectively carry out their job. The County Commission Bond Donation of $500,000 to replace Central High School’s track has been postponed pending discussion on county wide facility needs. The agreement for the East Ridge athletic fields contract has also been postponed until discussions can occur between the city and state regarding grant funding. Finally, the board ended the meeting with a continued discussion about transportation and busing. They will call a special session on Saturday, January 21, at 12pm to discuss bus routes, issues concerning independent owners and operators, and take a vote on an RFP for a bus service.

 

School Board Recap: Dec. 15, 2016

Prior to the regularly scheduled school board session, the finance committee met to discuss the school budget. Assistant Superintendent of Finance and Purchasing, Christy Jordan, gave a presentation to the board describing in detail where the school system receives funding and how money is being spent across the county. The finance meeting ended with discussions about contract renewals with independently contracted bus drivers and our contract with Durham School Services. The board agreed to hold a work session on Dec. 28 at 3 PM to further discuss all contracted bussing services. 

The regularly scheduled board meeting began with statements from board members and the superintendent regarding Woodmore Elementary. Steve Highlander, Karitsa Jones, and Kirk Kelly all thanked the community for their continued support and praised Woodmore Principal Brenda Adamson-Cothran for her strength and leadership during this tragedy. A moment of silence was held for the 6 children who lost their lives in the bus crash and prayers were shared for all affected families. There will be a Christmas for Woodmore event on Dec. 17 from 12-4 PM which will include fun activities for the community and presents for over 100 students at Woodmore Elementary.

The Loftis Beta Club was recognized for receiving 1st place in the Power of Tower competition, making them state champions two years in a row. They are qualified to go to Disney World in June to compete nationally. The president of HCEA, Dan Liner, approached to board to discuss the importance of implementing the community schools model in Hamilton County and asked the board to add this to their discussion at their upcoming strategic planning work session in January. Kirsten Johnson, the Harrison Elementary PTA president, addressed the board about the dilapidating conditions at Harrison Elementary. She described hazardous conditions including sewage backup, faulty heating systems, chipping lead paint, and lack of space for classroom activities. District 4 board member, Tiffanie Robinson, agreed to host a work session to prioritize facility repairs, and student board member, D’Andre Anderson, applauded the teachers at Harrison Elementary for continuing to be exemplary educators despite their working conditions.

All items on the agenda were approved which included a vote on the selected calendar for SY 2017-18, the second and final reading of Board Policy 5.305, and the renaming of the PALS Center. Interim Superintendent Kirk Kelly walked the school board through the updated TN Report Card available on tn.gov and discussed the iZone plan the school system has begun to implement in the 5 priority schools across Hamilton County. The iZone plan includes strategies such as: increased truancy officers, additional bussing options, a PATHS program to improve college and career readiness through literacy, ACT bootcamp, a WAY program for students who don’t fit into the regular school day, a new mentoring program for new teaches, community school expansion, principal coaches, and a new principals network.

The meeting closed with a discussion about municipalities wanting to breakaway from the Hamilton County school district. Assistant Superintendent of Student Services, Lee McDade, has met with one of the municipalities and has offered assistance in investigating the breakaway. Many board members voiced that they believe our system is stronger together and that we should all work to support an informed decision.

The next agenda session will be on January 12th at 5 PM. There will be a work session prior to the meeting at 4 PM to discuss the superintendent selection process with Coleman Lew and Associates.

 

School Board Watch Blog: November 17, 2016

In this edition of UnifiEd’s School Board Watch Blog, we will take a look at the agenda for the November 17th regularly scheduled session of the Hamilton County School Board Meeting. The meeting will be held in the Hamilton County School Board Meeting Room at 3074 Hickory Valley Road and is set to begin at 5:30 PM. We will live tweet @UnifiEdHC, follow along at #HCSchools.

To see the entire agenda with supporting documents click here.

Hot Topics:

  • First Reading of Board Policy 5.305 – Family and Medical Leave: Provisions are being added to the Family and Medical Leave policy that states an employee may submit any form of medical documentation to Human Resources to have leave authorized under FMLA. In addition, the School District is able to designate leave as FMLA under their discretion if they feel adequate medical documentation or information was provided to the District. This policy change provides an important area of clarification for the system regarding medical documentation.

Field Trips

  • CSAS Upper and Hixson High School will participate in band and orchestra related field trips.
  • Brainerd High School, Hixson High School, Signal Mountain Middle High School, Central High School, East Hamilton School, Red Bank High School, and Sale Creek Middle High  will participate in sports related field trips.
  • CSLA will participate in a travel related field trip.
  • Hixson High will participate in a college and leadership related field trip.
  • Signal Mountain Middle High School, Lookout Valley Middle High School, and Sale Creek High will participate in Model UN or Youth in Government related field trips.
  • East Ridge High School, Ooltewah High School, and Sequoyah High School will participate in competitive Hot Rodding and JROTC related field trips.
  • Brown Middle School will participate in an American government related field trip.

Bids:

  • Approval sought to purchase restroom panels for Washington Alternative School in the amount of $15,665 from Service Systems.
  • Approval sought for Brainerd High School to contract with Reading Plus for a total of $2,166 from their Title I budget.
  • Approval sought for Sequoyah High School to contract with Reading Plus for a total of $5,500 from their Title I budget.
  • Approval sought to amend contract with Stellar Therapy Services, LLC for nursing services reimbursement for HCDE. The reimbursement is for Medicaid eligible students through Stellar Therapy.

Conferences and Consultants:

  • Approval sought from the Principal at Orchard Knob Elementary for the consultant agreement with Jessica Kaminski for a total of $9,600.00 from the iZone Federal budget. The consultancy will work on professional development for teachers aimed at increasing student achievement in literacy.

Financial Report

  • Presentation of the monthly financial report comparing actual year-to-date expenditures to the original adopted budget and the year-to-date amended budget from up to September 2016.

Budget Amendments

The following budget amendments for Self-Funded Programs for FY2017 are recommended for School Board approval:

  • Therapy Services Self-Funded Program, with a net increase of $300,000
  • Character Education Self-Funded Program, with a net increase of $26,482
  • Photography Self-Funded Program, totaling $400,000
  • Ochs-Oakes Self-Funded Program, totaling $2,250

First Reading of Board Policy

  • Board Policy 5.305 – Family and Medical Leave: Provisions are being added to the Family and Medical Leave policy that states an employee may submit any form of medical documentation to Human Resources to have leave authorized under FMLA. In addition, the School District is able to designate leave as FMLA under their discretion if they feel adequate medical documentation or information was provided to the District. This policy change provides an important area of clarification for the system regarding medical documentation.

Administrative and Business Matters

  • Dr. Lee McDade will recommend the approval of the 2016-2017 Local Education Agency (LEA) Compliance Report. The TN Department of Education requires that local school boards certify that they are in compliance with TN and State Board of Education rules and regulations. The compliance report was reviewed by HCDE staff.
  • Justin Witt will address the school board to recommend approval of a request by Crown Castle to extend our current lease agreements for cell towers at Orchard Knob Middle School, CCA, and Central High School. The current agreement regarding cell towers will expire in 2023 and the base rental fee is $1,064.00. After discussing different options HCDE mutually agreed to extend the lease to 2043 with a new base rental fee of $1,500.00. The new rate will increase by 2% annually.

Important Dates and Events

  • December 8th, 2016: Board Agenda Work Session at 5:00pm in the Board Room
  • December 15th, 2016: Quarterly Session Board Meeting at 5:00pm in the Board Room
  • December 16th, 2016: Last day of Classes
  • December 19th-30th 2016: Winter Break