In this edition of UnifiEd’s School Board Watch Blog, we will take a look at the agenda for the March 22nd, 2018 regularly scheduled session of the Hamilton County School Board Meeting. The meeting will be held in the Hamilton County School Board Meeting Room at 3074 Hickory Valley Road and is set to begin at 5:30 PM. We will live tweet @UnifiEdHC, follow along at #HCSchools.
To see the entire agenda with supporting documents click here.
- Dr. Marsha Drake, Chief Equity Officer, will give a presentation to the Board on the Equity Task Force.
- James Johnson from the NAACP will address the Board regarding equity in Hamilton County Schools.
- Sheriff Jim Hammond, Ron Thomas, and Christine Essex will all address the Board regarding school safety.
- Board Policy 5.604 Overtime Pay of Classified Personnel- Second and Final Reading: Current policy regarding overtime pay for classified personnel needs to be revised to document current practices and ensure equity and compliance with call-in pay. Language has been added to reflect overtime provisions for maintenance employees including overtime calculations for call-in pay.
Recognitions, Presentations, and Delegations:
- HCDE will recognize Chattanooga High Center for Creative Arts for being named a National Magnet School of Excellence by Magnet Schools of America, the national association for magnet and theme based schools. They will be recognized and receive a National Magnet School of Excellence Merit Award during an awards ceremony held at Magnet Schools of America’s 36th National Conference.
- HCDE will recognize a recent Collegiate High graduate as a 2018 Prudential Spirit of the Community Award winner. The Prudential Spirit of Community Awards program is the largest youth recognition program in the United States based exclusively on volunteer community service.
- HCDE will recognize a student from Washington Alternative School as the winner of the EPB Black History Poetry Contest out of the 327 received entries. The student and her teacher will receive a prize and were honored at a March banquet.
- A student from Lookout Valley Middle High School will be recognized for being named a Horatio Alger Tennessee State Scholar. This award is given to students from every state that experienced challenges, but ultimately overcame them to become successful business and civic leaders.
- The Signal Mountain Middle High School Mock Trial Team will be recognized for being declared the District 5 competition winner. This means they will advance to the State final where they will compete among 16 teams from across the state.
- HCDE will recognize the Tyner Academy African American History Quiz Bowl Team for winning the AFAM History Bowl. The competition is an annual event sponsored by the 100 Black Men of Chattanooga. The Tyner team will now compete in the national competition in Florida this summer
- The Chief Schools Officer will give a presentation to the Board on the reorganization of the Curriculum and Instruction Department.
- Claire Stockman will address the Board on Related Arts Lead Teachers in HCDE.
- Chattanooga High Center for Creative Arts, Thrasher Elementary, Chattanooga School for the Arts and Sciences Upper, East Hamilton School, Signal Mountain Middle/High School, and Soddy Daisy High School will participate in music related field trips.
- East Hamilton School, Tyner Academy, Ooltewah Middle School, Ooltewah High School, Signal Mountain Middle High School, Soddy Daisy High School, East Hamilton School, Red Bank High School, Sale Creek Middle High School, Signal Mountain Middle High School, and Brainerd High School will participate in sports related field trips.
- Chattanooga High Center for Creative Arts will send members of Destination Imagination to compete in the DI Global Finals.
- Chattanooga School for the Arts and Sciences Upper will send students enrolled in eighth grade to Washington, D.C. for learning opportunities that coincide with eighth grade American history curriculum.
- Normal Park Museum Magnet will send students enrolled in eighth grade to Georgia for hands-on science learning.
- Sale Creek Middle High School will send students enrolled in art to SCAD and complete their portfolio.
- Members of the Signal Mountain Middle High School mock trial will travel to Nashville to compete in the mock trial state competition.
- Signal Mountain Middle High School will send students to Germany to learn about the German culture in a German school.
- Members of the Soddy Daisy High School forensics teams will compete in the state forensics tournament.
- Soddy Daisy High School, Sale Creek Middle High School, and Hixson High School will participate in JROTIC related field trips.
- Signal Mountain Middle High School had members of youth in government attend the YMCA Youth in Government Conference in early March.
- Students in the Soddy Daisy High School forensics team will compete in the district forensics tournament.
- Students at Sequoyah High School will compete in the HOSA State Conference
- Students at Loftis Middle School will compete in the TSA Leadership Conference.
- Students at Chattanooga School for the Liberal Arts will attend the VEX Worlds for Robotics Observation.
- East Hamilton Middle School will send students to compete in FBLA State Conference.
New Position Request:
- The office of Teaching and Learning is requesting to upgrade a current Program Director
position to a Director 1 position, a Middle School Director of Teaching and Learning. This position will serve under the Director of Teaching and Learning and will focus on curriculum development and provide instructional support for Middle Schools across the Learning Communities. The Middle School Director will directly supervise ELA, Math, and Science content specialists, as well as support the instructional coaches assigned to all Middle Schools. This is a budget neutral change.
Board approval is sought for:
- The purchase of musical equipment repairs and parts from Giant Steps, a local vendor, covering the 2018-19 school year.
- The sale of surplus pianos at Chattanooga High School Center for Creative Arts to Jazzanooga totalling $2000.00.
- Furnishing and installation of 4 wheel chair lifts replacements at Chattanooga High School Center for Creative Arts totalling $121,092.00 with funds provided by the 2017/18 Capital Projects Fund.
- Furnishing and installation of kitchen equipment for the School Nutrition Program with prices varying from $3,159.00 to $8,529.00 depending on unit cost with funds to be provided by the School Nutrition budget.
- The bids and contracts for commodity processing for the School Nutrition Program for the 2018-19 school year. Prices vary depending on comedy with funds to be provided by the School Nutrition Budget.
- The purchase of an Access Control System from Central Technologies, Inc. The system will control entry into the school and require visitors to press a button to gain access to the building. It will also allow the teachers and staff to enter the building with a card or fob. Cost for initial implementation is $141,339.92 for the equipment and $162,133.00 for
the installation with funding to come from the fund balance and the proceeds from the sale of the former East Brainerd Elementary.
- The two computer training centers, the New Horizon Computer Learning Center and ONLC Training Center, as recommended by the Information Technology Department. These centers provide focused and relevant training, the classes are instructor led or
attendees have the option to learn at their own pace, and both centers are Microsoft
Certified and have resources for iOS training (MAC). HCDE would receive an educational discount for classes offered.
- The purchase of a Visitor Management System from Raptor Technologies. The visitor management system will perform sex offender registry checks on individuals as they come into the school and can also perform background checks as needed. Embedded in the system is an emergency notification system that and it also replaces the paper log of visitors currently in place at schools. Cost for initial implementation is $118,760.00 and there will be recurring annual maintenance costs of $40,500.00. Funds will be provided by the general purpose budget.
- The purchase of motor fuel totalling $30,960.00 with funds provided by the Warehouse Inventory Fund.
- The following budget amendments for Federal Grants and Self-Funded Programs for FY2018 are recommended for board approval:
- Title II, Diversity Innovation Grant, totaling $35,523.00
- Work Based Learning Grant, totaling $25,000.00
- National Science Foundation—Project Inspire, with a net increase of $1,104.00
- Read to Be Ready Summer Grant, with an increase of $295,700.00
- Nursing Services Self-Funded, with an increase of $300.00
- Benwood Foundation Self-Funded Program, with transfers between line items
- Ochs-Oakes Award Self-Funded Program, totaling $2,250.00
- Additional Approval is sought for:
- The amending the FY18 General Purpose Operating Budget for transfers between accounts in the Chief Equity Office, Accountability and Research Department, Chief of Schools Office, Chief of Staff Office, Mail Room and Receptionist Office, and the Innovative Program Department. These amendments reclassify existing budget appropriations between these various accounts.
- The receiving of the Comprehensive Annual Financial Report (CAFR) for Hamilton County which covers the financial statements for the Hamilton County
Board of Education as a discretely presented component unit of Hamilton
County. The audit report indicates that the financial statements fairly present the
financial position of the discretely presented component units.
- The appropriation of the unassigned fund balance of $320,000.00 to purchase and install an access controlled door management system for the HCDE Schools currently operating without this security measure.
- The appropriation of the unassigned fund balance of $118,760.00 to purchase a visitor management system for HCDE Schools.
- Board approval is sought for the ratification of early approval for the boiler room replacement at Spring Creek Elementary. In November 2017 there was a fire in the Spring Creek Boiler room and a local engineering firm has recommended a total replacement of the building due to the structural damage. The work will need to be completed over the summer to keep from interrupting school operation and cost will not exceed $459, 059.00. Currently, HCDE has received $302, 000.00 in insurance money and is working to receive additional insurance fund.
- The Opportunity Zone Office is requesting new positions, 9 FTEs and 11 half FTEs, to serve Brainerd High, Dalewood Middle, Orchard Knob Middle, Orchard Knob Elementary, and Woodmore Elementary. These positions will focus on academic improvement and support services in current Priority status schools.
Administrative, Business, and Other Matters:
- Board Policy 1.803 Tobacco Free Schools- First Reading: This would revise current policy that prohibits all tobacco products and uses on school property to include electronic cigarettes and associated paraphernalia on all HCDE owned or leased property and vehicles.
- The Administration has agreed to accept the donation of $30, 392.00 from Commissioner Discretionary bond funds to help assist with the constriction of the Normal Park Lower School Gymnasium.
- Board approval is recommended:
- To award the bid to replace the track at Soddy Daisy High School to Baseline Sports Construction, LLC totalling $1,093,000.00 with funds to be provided by the 2017/18 Capital Projects Fund.
- To utilize a list compiled by Justin Witt for architectural, engineering, and design firms to be used for services on an “as-needed basis” for HCDE projects.
- To sign and execute all closing documents for the real estate closing of the Old East Brainerd Elementary school property for the purchase price of $4,500,000.00.
- For the submission of the special course application to the State Department of Education for the 2018-19 school year.
- To award tenure to the teachers who have satisfactorily completed their probationary period and met the evaluation score requirements.
- For the architectural contracts for our upcoming projects based on the State Fee curve for the following projects:
- East Hamilton Middle School: TWH Architects, A Michael Brady Company Inc with a contract amount of $2,270,367.00
- Harrison Elementary: Franklin Architects with a contract amount of $1,514,613.00
- Howard High Stadium and Track: Barge Design Solutions with a contract amount of $478,096.00
- Snow Hill Elementary Addition: Neuhoff Taylor Architects with a contract amount of $539,113.00
- Tyner Middle High & CSLA: Derthick, Henley, & Wilkerson Architects, PLCC with a contract amount of $2,298,266.00
- Legal Services: A total of $22,358.81 was paid in the month of February for legal fees to Leitner, Williams, Dooley & Napolitan PLLC, the Markel Firm, and Wilson Reporting Agency (Court Reporter).
- March 23, 2018: Report Cards
- March 26, 2018 at 6:00 p.m: Community Listening Tour at East Ridge High
- March 27, 2018 at 6:00 p.m: Community Listening Tour at East Hamilton High
- March 30, 2018: Spring Holiday
- April 2-6, 2018: Spring Break
- April 11, 2018: Kindergarten Pre-Registration
- April 12, 2018: Budget Work Session
- April 19, 2018: Budget Work Session and Regular Board Meeting