August 2017 School Board Meeting Agenda

In this edition of UnifiEd’s School Board Watch Blog, we will take a look at the agenda for the August 17, 2017 regularly scheduled session of the Hamilton County School Board Meeting. The meeting will be held in the Hamilton County School Board Meeting Room at 3074 Hickory Valley Road and is set to begin at 5:30 PM. It will be livestreamed and recorded, and the link will be posted on our blog following the meeting.

To see the entire agenda with supporting documents click here.

Hot Topics:

  • Board Policy 3.202 Emergency Preparedness Plan- Second and Final Reading: Due to changes in state law, it is necessary to revise our current policy on Emergency Preparedness Plan order to correct the fire and intruder drill information. The old policy stated that one fire drill requiring full evacuation shall be given every month during the school year, with an additional fire drill to be conducted within the first fifteen (15) days of operation. The new policy states that an additional fire drill is to be conducted within the first thirty (30) days of operation.

Recognitions and Presentations:

  • The Director of College Career and Technical Education and the Principal at Hixson High School will recognize students earning top honors at the recent HOSA: Future Healthcare Professionals International Leadership Conference with five students placing in the top 10 within their respective competitions. There were over 7,400 competitors in 57 events demonstrating competencies developed through Health Science class instruction, technical training, and HOSA activities.
  • The Director of JROTC will honor the 1st, 2nd, and 3rd place winners of the JROTC marching competition, during last May’s Annual Armed Forces Parade, by the presentation of plaques provided by the Chattanooga Area Veterans Council (CAVC).
  • Robin Copp, principal of Ooltewah High School, will be recognized for being named the Southeast Region Principal of the Year by the Tennessee Department of Education for 2017-2018.
  • A presentation will be given to update the board on curriculum and instruction plans for the 2017-2018 school year. The update will include a summary of summer professional development, shift in standards for ELA/Math, and supports that will be provided during the upcoming school year.

Field Trips:

  • Brown Middle School students will travel to Washington, D.C. to study the foundations of our American government.
  • Chattanooga High, Center for Creative Arts will send students enrolled in musical theatre to New York, NY to attend master classes with Broadway professionals.
  • Red Bank High School will send students to participate in JROTC competitions.
  • Signal Mountain Middle/High School will send members of the volleyball team to compete in the Showdown at the Sunsphere.


Board approval is sought for:

  • Printer toner cartridges and drum cartridges for the School Nutrition Program with funds to be provided by the School Nutrition Budget.  
  • The utilization of selected architectural, engineering, and design firms for the 2017-18 school year on an “as-needed basis” for HCDE projects.
  • An extension of the STEM Lease Agreement with Chattanooga State for the 2017-18 school year.
  • Exceptional Education Contract with Momentum Behavior Analysis for 2017-2018 school year to provide Applied Behavior Analysis (ABA) services to students with disabilities. Funds will not exceed $35,000.
  • Agreement with Stellar Therapy for speech and language services for private and homeschool students. The private school proportional services plan is paid for from the IDEA, Part B Grant  and IDEA, Preschool Grant with funds not to exceed $406,518.
  • Contract between HCDE and STARS for school climate personal support, student training, early intervention student support, and the Kindness Matters Campaign totalling $15,400 pending approval of the Safe Schools Grant.
  • Contract renewal with GeniusSIS for the Virtual School Program for students information systems. This will total $100 a month for hosting fees and $3.00 per enrollment with funds coming through the operations of the Hamilton County Virtual School.
  • Purchase Rosetta Stone Language Learning Suite Software to provide course services for ELL students at several campuses and participation in On-Site Professional Development session during the 2017-2018 fiscal year. This will total $89,099 with funds to be provided from the Title III budget.
  • Purchase texts and resources from Staff Development for Educators, Inc and Crystal Springs Books, a division of SDE, Inc for literacy instructional support. This will total $25,000 with funds provided by the General Purpose account and Federal Programs budget.
  • Purchase texts and resources from Pioneer Valley Educational Press, Inc (dba Pioneer Valley Books) for literacy instructional support. This will total $25,000 with funds provided by the General Purpose account and Federal Programs budget.  
  • Ratification of Emergency/Early approval of 2-3 year contract for MyPath Math and Reading License from Edgenuity to support online learning in HCDE schools. This license includes 800 individual seats to be used at any secondary site in Hamilton County Schools. This will total $40,000 per year from the General Purpose budget.


  • Approval is sought to contract with Dr. Maren Halvorson to identify Bible teachers, maintain and enhance the quality and effectiveness of Bible history teachers, and to improve the overall learning experience of the Bible in the Schools Program. Funds are not to exceed $36,000 and will be provided from the self-funded Bible in the Schools Program.

Budget Amendments:

The following budget amendments for Federal Grants and Self-Funded Programs for FY2018 are recommended for board approval:

  • Title III English Language Acquisition Grant, with transfers between line items and a net increase of $40,142
  • IDEA Discretionary Supplemental, totaling $20,229
  • IDEA Discretionary, totaling $80,194
  • Carl Perkins Vocational Grant, with transfers between line items and a net decrease of $63,535


  • The Administration is requesting acceptance and approval of a grant application for the UTC – STEM ICE: Inspire, Communicate, Educate project. This project examine efficacy of multiple strategies and activities to encourage different under-represented groups to pursue careers in STEM fields. The amount is for $350,356.


  • The board will receive the Comprehensive Annual Financial Report for Hamilton County, Tennessee as a matter of records. The audit covers the financial statements for the Hamilton County Department of Education as a discretely presented component unit of Hamilton County.

Human Resources:

  • The Assistant Superintendent is requesting a full-time with benefits STEM-Lab teaching position be added at Soddy Elementary School for the 2017-18 school year.  This position is a temporary position and will be funded through the donation from Earl and  Almeda Frazier. This position is for one year only at this time, and will have no impact on the General Purpose budget.

Administrative and Business Matters:

  • The Director of Exceptional Education is requesting approval for a Memorandum of Understanding (MOU) between HCDE, Division of Exceptional Education, and Mental Health Cooperative. The purpose of this MOU is to provide school-based mental health services in Hamilton County schools for students exhibiting significant emotional and behavioral challenges.
  • Approval is sought for an addendum to the lease agreement for the cell tower located at East Ridge High School. The addendum makes a slight adjustment to the footprint of the leased space in order to shift away from an existing drainage ditch and to accommodate the cell carrier’s equipment.
  • Legal Services: For the month of July, a total of $42,680.96 was spent on legal services from Leitner, Williams, Dooley & Napolitan PLLC, Markel, and Von Kessler & Cox, and Spears, Moore, Rebman & Williams.


  • August 21, 2017: Eclipse-Schools Closed
  • August 21, 2017: Community Listening Tour-Clear Creek Church of Christ (District 3) 6:30 pm
  • August 24, 2017: Listening Tour-Apison Baptist Church (District 7) 7:00 pm
  • August 28, 2017: Listening Tour-Brainerd High School (District 5) 6:30 pm
  • August 29, 2017: Listening Tour-Soddy Daisy High (District 1) 6:30 pm
  • September 4, 2017: Labor Day-No School and Central Office Closed
  • September 21, 2017: Board Meeting-Quarterly Session