In this edition of UnifiEd’s School Board Watch Blog, we will take a look at the agenda for the April 20th regularly scheduled session of the Hamilton County School Board Meeting. The meeting will be held in the Hamilton County School Board Meeting Room at 3074 Hickory Valley Road and is set to begin at 5:30 PM. We will live tweet @UnifiEdHC, follow along at #HCSchools.

To see the entire agenda with supporting documents click here.

Hot Topics:

  • Turn Out for More School Funding! Join UnifiEd at 5:00pm before the school board meeting to support our schools in making more funding for education a priority. We will have posters available! 
  • Board approval is recommended for the FY 2018 Budget presentation to the County Commission. The proposed budget is as follows:     
    • General Purpose School Fund totaling $396,747,961.00
    • Federal Projects Fund totaling $26,109,427.00
    • Food Service Fund totaling $20,954,014.00
    • Self-funded Projects Fund totaling $6,039,657.00

Recognitions and Presentations:

  • David Cowan, Director of Career and Technical Education, is recognizing East Hamilton High School’s Virtual Enterprises International Program for receiving first and second place at the Midwest Regional Trade Fair Business Plan Competition..
  • Lakesha Carson, the Principal of East Lake Academy, and Jill Levine will recognize Erin Glenn, eighth grade American History teacher, as the winner of the Tennessee Council for the Social Studies Middle School Teacher of the Year Award.
  • The music teachers of Hamilton County schools will recognize the students from various programs who have achieved the title of Tennessee All-State Musician.
  • Jill Levine will announce Shellie Gibson from Smith Elementary, Kristin Burrus from CSAS, and Jessica Hubbuch from Howard High School, as Teachers of the Year. Ms. Burrus has been chosen as the Southeast Regional Middle School Tennessee Teacher of the Year.
  • HCDE is recognizing two educators, Erin Glenn from East Lake Academy and Kay Goodgame from Signal Mountain Middle/High, who have have recently achieved National Board Certification (NBC).
  • The Principal at Brainerd High School will give an iZone update to the school board.  

Field Trips

  • Soddy Daisy High School, Brainerd High School, the Howard School, Red Bank Middle School, Sale Creek Middle High School, CSLA, CCA, CSAS Upper, and Signal Mountain Middle High will send students to participate in competitions or tournaments.
  • CCA, CSAS Lower, Hixson High School, Hixson Middle, the Howard School, and Normal Park will send students to attend camps.
  • CSAS Upper will send students to visit the capitol at Washington, D.C.
  • CSLA will host a lock in on campus that will serve as an auction fundraiser.
  • Signal Mountain Middle High School and East Hamilton School will participate in music related field trips.
  • STEM School will travel to Boston to attend the 2017 MIT Eureka Fest.
  • Signal Mountain Middle High School will send students to travel to Germany to complete a cultural comparison project with the German-American Partnership program.

Bids and Contracts:

  • Board approval is requested for contract extensions for several maintenance projects. The board had previously awarded contracts for these described goods and services and right was reserved to extend the contracts for an additional twelve-month period. Funding Source: Operating/Maintenance and Capital Projects Budgets:
    • Contracts to Service Fire Extinguishers & Kitchen Hood Suppression Systems, Asbestos Abatement for School System, Air monitoring Services for Asbestos Projects, Furnish Labor & Materials for Electrical Projects, Annual Elevator Inspection, Repair & Preventative Maintenance Program, Furnish & Install VCT & Rubber Base, Furnish Heating Fuel, Furnish & Install Aluminum Walkway Covers & Canopies, Relocate Portable Classrooms, and Routine Roof Repairs & Replacement
  • Recommended approval is sought for:
    • A Request for Proposal to provide a Drug & Alcohol Testing program.
    • Contracts to furnish library books and Processing & Card Catalog Kits.
    • Purchase of air cooled chiller for Battle Academy, Brown Middle, and Woodmore Elementary.
    • HVAC Control Upgrades for Spring Creek Elementary School totalling $201,000.00 to Electronic Controls, Inc. with funds provided by 2016/17 Capital Projects Fund.
    • Bid renewals for the School Nutrition Program 2017-18.
    • School Annual Publishers for 2017-18.
    • Purchase of new vehicles totalling $193,313.95 with the funding from Maintenance General Funds.
    • Contract with Zonar Systems, Inc. for 69 GPS Tracking Systems to be installed in owner operated buses totalling $22, 083.41 from the Transportation budget. This will provide data on the path, speed, and location of these buses.  
    • Purchase of 75 Motorola Radios and charging devices from Motorola Solutions, Inc. Current radio systems will be obsolete in 2018. This will total $181,137.03 from the Transportation budget.
    • Working on repairing and replacing music/band equipment with Giant Steps, a local vendor for musical equipment repairs and parts, for school year 2017-18.
    • Emergency and early approval for commodity processing for the Hamilton County School Nutrition program.  
    • Emergency and early approval to contract with School Bus Consultants, LLC to assess existing contracts to establish requirements for contract compliance and oversight, develop a contractor accountability plan for all operators, and ensure adequate staffing to oversee contracts. This will total $15,500.00 from the Transportation Budget.   
    • The purchase of motor fuel from JAT Oil Company totalling $13,529.60 from the Warehouse Inventory Fund.       

Business and Finance:

  • Approval sought for two HCDE employees from the Information Technology Department to attend the International Society for Technology in Education Conference to learn and exchange information in field of educational technology. This will not exceed $10,000.00 coming from the General Fund Budget.
  • Approval sought for a contract with Public Education Foundation and the Principal Leadership Academy for training, mentorship, and support for Assistant Principals interested in moving into a Principal role. This will total $100,000.00 from the General Fund Budget.
  • HCDE has accepted a donation for $5,000.00 from Commissioner Discretionary bog funds for the installment and purchase of acoustic blankets for CCA.
  • The board will be asked to approve the charging of basic school fees to students for the FY 2017-2018. These fees will vary from school to school and between grades.
  • The board will receive the Comprehensive Annual Financial Report for Hamilton County for the 2016 year as a matter of record for the minutes. This covers the financial statements for the Board of Education as well as the audit report which indicates the statements fairly presents the financial position of Hamilton County. This report is publically available on the Hamilton County website.
  • The board will receive the School Activity Fund Audit Report for Hamilton County Schools for the 2016 year as a matter of record for the minutes. The audit report indicates that the financial statements fairly present the financial position of the School Activity Funds in accordance with the accounting practices prescribed by the Tennessee Internal School Uniform Accounting Policy Manual. This report is publically available.   

Budget Amendments

  • The following budget amendments for Federal Grants and Self-Funded Programs for FY 2017 are recommended for approval:
    • Maintenance Recyclables Self-Funded Program, with a net increase of $13,029
    • Character Education Self-Funded Program, with transfers between line item Supplies for Regular Instruction to Hardware/Software Licences totally $1.389.00.
  • Board approval is needed to amend the FY17 General Purpose Operating Budget for the attached transfers within the Transportation and Instructional School Supplies accounts.
  • Approval is recommended to appropriate the unassigned fund balance of $5,324,000 for funds roofing projects at Hunter Middle School, Lookout Valley Middle/High Vocational, Soddy Middle, Tyner High Vocational and Auditorium, and Wallace Smith Elementary, installation of HVAC Controls at Wolftever Elementary, and the completion of the district wide telephone installation and 50 intercom or paging systems at schools for additional school safety.  

Curriculum and Instruction:

  • The Textbook Adoption Committee selected high quality instructional resources for use in Hamilton County classrooms and are recommending the approval of a list of textbooks totalling $284,166.40.
  • Approval is sought to submit the secondary education special courses applications to the State Department of Education for the 2017-18 school year.

Campus Support:

  • Soddy Daisy High School and community would like to transfer the name of the Gymnasium at the old school to the current existing high school. The name was approved by the School Board previously. The name is in honor of Ernest “Big Boy” Eldridge, who was a major influence on hundreds of student athletes in the northern Hamilton County area.
  • Lee McDade will recommend a 2017-2018 tuition rate of $3,305 for out-of-county students (in-state of Tennessee) and $8,570 for out-of-state students. Tuition is based on the revenues that are not received since the student resides either out-of-county or out-of state. Out-of-county proposed tuition increased by $13 or 0.39% compared to last year, while the out-of-state proposed tuition increased by $258 or 3.10%. Additionally, it is recommended that out-of-county or state exceptional education students be evaluated for admission on a case-by-case basis.
  • A presentation will be given for HCDE’s 3rd Quarter Bullying Report for the 2016-17 school year. There were a total of 203 reported confirmed cases of bullying.   
  • Policies:


  • Board Policy 4.210 Credit Recovery-2nd and Final Reading: This policy states that the director of schools shall ensure that credit recovery facilitators receive training regarding course organization, online instruction management and related technology. Credit recovery teachers shall comply with all State Board of Education certification requirements. Students will be eligible for credit recovery if they get written consent from a parent/guardian or previously taken an initial, non‐credit recovery section of the proposed course and received a grade of at least 50%.
  • Board Policy 4.211 Work Based Learning Program-2nd and Final Reading: This policy states that students shall have access to a system of structured work-based learning (WBL) experiences that allow them to apply classroom theories to practical problems as well as explore career options.  The director of schools shall develop administrative procedures to govern the efficient administration of the WLB program. Such procedures shall include, among other things, a process for evaluation and assessment of the program to ensure that it is of high quality and meets the needs of students.
  • Board Policy 4.606 Graduation Requirements-2nd and Final Reading: Graduation requirements are being updated to say that before high school graduation, every student must achieve the specified units of credit, take the required end of course exams, have satisfactory records of attendance and conduct, take the ACT or SAT in the 11th grade, and successfully complete a United States civics test. In addition requirements for early or special education graduation are detailed in the new policy.
  • Board Policy 4.607 Graduation Activities-2nd and Final Reading: Policy has been updated to now say that participation in the graduation ceremony is optional and students who participate must not behave in a disruptive manner. Additionally.  ceremonies and all activities included shall not be religious in nature. The content of any students’ speeches shall not reflect the endorsement, sponsorship, position, or expression of the school, employees, or the board. Additionally principals shall ensure that students graduating with distinction, state honors, or voluntarily completed at least 10 hours of community service each semester are recognized at graduation.
  • Board Policy 5.117 Procedures for Granting Tenure-2nd and Final Reading: A revision is being made to procedure granting tenure. Now the superintendent will recommend persons eligible for tenure at a board meeting with enough time to give notice of non-renewal to each teacher or educator not granted tenure within five (5) business days following the last instructional day of the school year.
  • Board Policy 6.205 Student Assignments-2nd and Final Reading: Students, including those in kindergarten, shall attend the school to which they are assigned. Principals shall be responsible for assigning students to classrooms based on records. Additionally, principals shall separate an alleged victim of child sexual abuse from an alleged perpetrator if the abuse allegedly occurred while the child was under the supervision or care of the school.
  • Board Policy 6.415 Student Suicide Prevention-2nd and Final Reading: All school certified staff must attend a suicide identification and prevention education training. This policy corresponds with and supports other federal, state and local efforts to provide youth with prevention education, early identification and intervention, and access to all local resources to promote health and prevent personal harm or injury.
  • Board Policy 6.505 Students in Foster Care-2nd and Final Reading: The Hamilton County School System shall provide all students in foster care, to include those awaiting foster care placement, with a free and appropriate public education. This policy include provisions for placement, enrollment, and transportation of foster students to schools.

Administrative Matters:

    • Lee McDade and the Transportation Supervisor are requesting the approval of independent bus driver contracts, contracts from HCDE employees who are independent contractors, and the contract with Durham Bus Services for the 2017-18 school year. These contracts have been reviewed.
    • For the month of March, a total for $16,978.50 in legal fees was paid to the firms Leitner, Williams, Dooley & Napolitan PLLC and Markel, von Kessler, & Cox.


  • Board Policy 6.503 Homeless Students-1st Reading: In order to be more comprehensive and comply with the Every Child Succeeds Act, the current policy on Homeless Students is being revised. These revisions include that homeless students will be automatically enrolled in school even if they are not able to produce records normally required for enrollment, placement in a school shall be determined based on student interest but also preference is given to a student’s school of origin (school they were enrolled in when last holding a residence), and schools shall keep records on homeless students.


  • Interim Superintendent Kirk Kelly will present a suggested schedule of sessions for the remainder of 2017.  

Important Dates and Events

  • May 19th and 20th, 2017→ Graduation Ceremonies at the Tivoli and the Memorial Auditorium
  • May 8th-20th, 2017→ Graduation Ceremonies at McKenzie Arena
  • May 25th, 2017→ Half Day for Students
  • May 26th, 2017→ Last Day of School/Report Cards (Buses will not run)